Papale Associates, LLC

Document Scanning Specialist

Serving Connecticut Since 2001


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Contact Us Online or Call Us at: 203.265.2034 and learn about our Try Before You Buy policy


Services

Our Outsource Document Scanning Service Includes:
  • Free pick up of files within Connecticut
  • "Scan Ready" preparation
    • All staples and other paper fasteners will be removed from the files and checked that pages are not excessively wrinkled, torn or otherwise damaged. Orient all pages so that tops are up and facing the same way.
  • Quality controlled scanning operation
    • Experienced staff
    • Best In Class Fujitsu scanning equipment
    • State of the art KOFAX Virtual ReScan technology
  • Full Indexing (if required) for random access to active files
  • Legally accepted PDF format using Windows standard filing conventions
  • Original and duplicate sets of highest quality CDs
  • Free Adobe Reader software
    • Up to four hours of "Adobe Reader" training with initial order
  • Post-processing of documents
    • Shred, Dispose, or Return to client
Advantages of PDF Format:
  • PDF is the proven standard for electronic documents and forms with more than 20 million Portable Document Format (PDF) files on Internet today. Why PDF in Legal?
  • Document integrity is a key consideration in selecting a standard. In legal or regulated environments retaining document integrity may be a requirement for official communications or legally binding transactions.
  • Ease of implementation - PDF documents can be created from any source including paper scanů Because free Adobe Reader is installed on virtually all computers, anyone can read files that look and print exactly like the familiar paper documents.
  • Archiving and long term preservation - The fact that PDF is a publicly available specification ensures backward compatibility, meaning that future versions of software will be compatible with documents created under earlier specifications.
  • The following is a partial list of organizations committed to PDF, today:
    • U.S. Food and Drug Administration
    • U.S. Internal Revenue Service
    • U.S. Federal Courts
    • U.S. Department of Homeland Security
    • Federal Aviation Administration
*The above material is an excerpt from PDF as a Standard for Managing and Archiving Documents and Forms; published by Adobe Systems Incorporated, March 2003. To view the entire white paper click here.

Advantages of Outsourcing:
  • No capital investment
  • No long term lease and maintenance contracts
  • Minimal staff involvement and disruption of normal routine
    • Simply, files should be provided in separate file folders and be labeled in a way that is logical to how you would store and access them normally.
  • Complete project is conducted by experienced professionals
Any Type of Records Common to All Businesses Can be Scanned, Including:

  • Articles of Organization
  • Audit Reports
  • Bank Records
  • Board Meetings
  • Conference Materials
  • Contracts
  • Correspondence
  • Environmental Reports
  • Expense Report Backup
  • Insurance Policies
  • IRS Records
  • Lease Agreements
  • Medical Records
  • Payables
  • Payroll
  • Personnel Records
  • Property Titles
  • Receivables
  • Training Manuals
  • Union Negotiations
  • Vehicle Information
  • Workman's Comp Claims



Confidentiality Policy We are committed to protecting the privacy and confidentially of our customers. More>


Advantages of Document Scanning
Fast, easy retrieval from any PC or MAC
Save on storage costs and space
Effortless distribution
Effective archival of records
Portability for home office or travel
Security
Confidentiality
Disaster Prevention

Papale Associates, LLC    38 Laurelwood Drive    Wallingford, CT 06492    P: 203.265.2034    E: PapaleAssociates@snet.net
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